Wedding Planners Discuss the 3 Traits They Look for in A Professional Live Music Wedding Band
It’s time to hire the live music entertainment for your special day. You still have lots of questions. Do you need to hire a different band for the main ceremony and the reception, or can you hire a band that can handle both? What about the father-daughter dance, bride and groom first dance, or all the other “crowd work” parts of the ceremony that make it work smoothly and seamlessly?
Now, when you factor in a live music band that can handle playing an upscale wedding, you might feel like you have your hands full.
That’s why we got together with some of our favorite Austin Wedding Planners to gather their sage advice to help you make your decision.
“Hire a Band Instead of a DJ…”
- “As a wedding planner who sees dozens of weddings every year, I’ve realized now the biggest thing I’d do differently is have a band at my wedding instead of a DJ!
- Professional wedding bands not only sound better than those newer, but know how to emcee the event and keep the energy level of your wedding up with not just songs: They can emcee and transition the events so it flows so much smoother. A great emcee is key to the success of your wedding.
- Professional bands also make your (or your wedding planner‘s) life easier by communicating easily in the weeks leading up to the wedding. They’ll know the rules and set up of the venue (for example: if they can’t put down tape somewhere, if they only have 1 hour to tear down,etc). This helps you as the client avoid any fees for either cleanup or adding on more hours at the end of the night.”
“Professional Communication with the band is key…”
“Stage Presence, Transitions, and Attention to Details…”
“Pro Wedding Band Vs. Amateur = Having it in Writing…”
“From the venue perspective, the key distinguishers from an amateur vs professional band are:
1) Having a rider that outlines any food & beverage, parking, set up time and power needs.
2) Communication with the venue to confirm/discuss said rider needs- especially parking, times and power.
3) General professionalism and friendly demeanor on site i.e. checking in with the venue manager before getting started and confirming the time for sound check, being able to roll with any last minute changes from the client/bride/planner and of course not drinking on the job. We’re all professionals hired independently to do our jobs for a wedding, but there has to be an understanding that we’re also operating as a team for the night. While it’s just another night on the job for us, for the bride and groom it’s an incredibly special celebration for their families. I think generally it boils down to good communication and being respectful of the venue and colleagues. I’ve definitely had some poor experiences with amateur groups in the past, but never have to worry when working with you and Memphis Train Review!”
“Find a Band that’s Willing to Invest the Time and Energy Needed for Your Special Day…”
“Professional Communication, Flexibility with Bride and Groom, High Energy on Stage…”
“Find a Band that’s Professional, On & Off Stage…”
“Planning, Communication, Accountability, Seamless on Stage, Reading the Crowd…”
- “Planning and Communications. Not all musicians are great business communicators. Finding a band that has a responsible manager can help to eliminate problems and stress leading up to the event, and avoid miscommunications. You can count on a band manager to be responsive be responsive to emails, and to make sure that a specific walk through of the venue happens in advance of the event.
- “Accountability. A band answering to their manager has a lot more at stake than your one event. If they mess up on a gig that is organized by a manager, many future bookings could be at stake. If a band flakes out on the event that they planned with you directly, there is much less of a chance that their future will be impacted.
- “Seamlessness. It is not just the songs that are played at an event that matters, it is also important that a good party band have smooth transitions from one set to another. This has a huge impact on the overall experience. Conferring with the rest of the group in between every single song causes the event energy to drop unnecessarily. Make sure that the band you hire has rehearsed the way the whole set flows, not just the individual songs.
- “Reading the Crowd. A great band will respond to the energy of the crowd just like a good DJ. Being able to shift gears on the fly and knowing instinctively when to turn up the heat and when to tone things down is an important skill, and not every band can do this well.”